I am currently working as a Consultant Project Manager, working side by side with one of the best consultants I have ever had the pleasure to work with. I am someone who always likes to learn, so I have been watching the way that the other consultant is working on various tasks, learning and understanding new methods and ideas along the way.
As consultants, we produce many reports, breakdowns and presentations. One simple tip that I have learned for a presentation format is to tell a story using the 4 P's. This was such a simple tip, but one that will stay in my mind and will be incorporated into every future presentation.
- Present - What is the situation now. Explain the fact of the existing processes, procedures and architecture.
- Problem - What is the problem with this existing model. Explain the issues and risks with the current model, keeping to facts and providing evidence of situations that have caused, or could cause, problems.
- Possibility - Suggest some options, clearly indicating the pros and cons of each. This must be factual, stating as much information as possible, but limiting the information into a manageable size for the presentation.
- Proposal - Provide a single recommendation from possibilities mentioned in stage 3. this needs to have backing for the Subject Matter Experts. This should not be swayed by personal opinion, but should reflect the best possible option for the business and explain the reasons for the selection over the other options.
When this simple method of presentation planning was explained to me, I could not believe that I had never heard of this before. Usually simplicity is the best option and from now on, I will be remembering the 4 P's.